Q1 – What is the best description of a lot item?

• A – An item to be sold at an auction.
• B – An item associated with a locationA physical place where assets exist and where work can be performed. More, for example a car park or a plot of land.
• C – An item where a quantity of the item has a shelf life.
• D – An item where the quantity is very high and cannot be accurately counted.

Answer – C

A lot item in Maximo is where a quantity of the item has the same expiration date, for example paints, chemicals and container gases. You would normally issue from the same lot and the lot which will expire first.

Lots are terms used in auctions, plots of land, parking lots is an alternative term to car parks, and a high quantity is – a lot – all red-herrings in the context of Maximo.

Q2 – True or False

A lot item is represented as a check box in the Inventory application with the title – Lot Item.

Answer – False

A Lot Item is defined in the Item Master application with a field titled – Lot Type – with values of LOT or NOLOT, and not a checkbox.

Q3 – Which of the following can be used with a Lot Item?

• A – Rotating
• B – Kit
• C – Condition Enabled
• D – Neither A, B or C.

Answer – D

A Lot Item (an item with a lot Type of LOT) cannot be a Rotating Item, a Kit Item (or a member of a kit) or a Condition Enabled Item.

A Lot Item can be capitalized but it is difficult to think of an example where this would be used.

Q4 – When a Lot Item is received which two fields should be considered mandatory (they are all relevant)?

• A – Manufacturer
• B – Manufacturer Lot
• C – To Lot
• D – Shelf Life (Days)
• E – Expiration Date

Answer – C and E

The To Lot is the Lot Number assigned by Maximo through the use of an autokey, it is marked as mandatory. The Expiration Date although not marked as mandatory guides Maximo into which lot to consume first when items are issued.

The Manufacturer and Manufacturer Lot will normally be recorded, the Shelf Life calculates the Expiration Date.

Q5 – True or False

You can record and save the lot information of a direct issue purchased item that is not held in a Maximo storeroom after receipt.

Answer – False

The Lot information recorded during the receiving process is stored in the INVLOT table which is held against a storeroom. The primary key of INVLOT is ITEMNUM, LOTNUM, LOCATION (the storeroom), SITEID. The data can be entered but it is not saved.

If you need to record the information then you will need to make the Lot Item a non-stocked item, add it to a storeroom with a zero Reorder Point, and order it using the Inventory Reorder process.

Q6 – Which two Lot fields are displayed in the View Item Availability dialog – All Lots tab, and which two fields would be usefully configured?

• A – Manufacturer
• B – Manufacturer Lot
• C – Lot
• D – Shelf Life (Days)
• E – Expiration Date

Answer C-E and A-B

The Lot Number and Expiration Date are already displayed.

The Manufacturer and Manufacturer’s Lot number would be useful information because if multiple lots are stored in the same physical bin you need a way of identifying them.

Q7 – Today is 14/05/26. When you issue a quantity of 1 of a Lot Item which one will Maximo select?

• A – Lot 1001, Expiration Date 23/04/26
• B – Lot 1002, Expiration Date 15/05/26
• C – Lot 1003 with no Expiration Date
• D – Lot 1004, Expiration Date 27/08/26

Answer – C

A with Expiration Date in the past will not be selected, you cannot issue expired stock.

B, C, and D could all be selected but Maximo will select an item with no Expiration Date first.

Q8 – The Current Balance of a Lot Item is 10, the Hard Reserved Quantity is 3, the Expired Quantity in Stock is 2, what is the Quantity Available?

• A – 10
• B – 8
• C – 7
• D – 5

Answer – D

The Expired Quantity in Stock reduces the Quantity Available from the Current Balance as does the Hard Reserved Quantity (10-2-3=5).

Q9 – True or False

In the Inventory application when transferring an item between storerooms in the same site the Lot Number and Expiration Date are copied.

Answer – True

The Lot Number and Expiration Date are copied during an inventory transfer, to provide traceability, but only when the transfer is within the same site. When transferring between sites the Expiration Date is not copied.

Q10 – You receive a quantity of 10 gas canisters for a lot item under the same lot and expiration date. How can you track each gas canister separately?

Answer

By creating 10 inventory balance records each with a Current Balance of 1 and with a separate lot number, for example 1005-01, 1005-02, 1005-03, etc.

A Lot Item cannot be set to rotating, therefore you cannot create assets to track each gas canister.