Administration Module

Application

Description

Sets

A set is used to share data across multiple organizations. There are two types of set, item and company.

Organizations (Nuc)

This is the application where organizations and sites are defined and where there are options for how Maximo functions at system, organization and site level. An organization provides data sharing capabilities, a site provides a method for data separation.

Calendars

Used to define a calendar, its shift patterns and its non-working periods. A calendar is used by labor, crews, assets and locations and in other applications, for example, Service Level Agreements and Escalations.

Bulletin Board

Used to create and post messages that can be read by all Maximo users or those associated with one or more organizations, sites and person groups from a portlet on their Start Center. Email messages can be created from a bulletin.

Communication Templates

Used to create and define a template for an email including the roles, people, person groups and email addresses that will be the recipients of the email. The subject and body of the email may contain bind variables which will be substituted for attribute values of the record against which the communication is created. A communication template can contain an attached document.

Report Administration

Used to create reports, define parameters and then to generate and preview the request page. Report security and performance is also administered. Reports can be scheduled to run in the background and be distributed via email.

Conditional Expression Manager

Used to create and maintain a library of conditions that are used in various applications but most often in Security Groups and Application Designer to provide a conditional user interface.

Classifications

Used to create a hierarchy of classifications and their attributes and to indicate where these classifications are used throughout Maximo. It is also the application used to define units of measure. When a classification is applied to an item, asset, work order, etc., then any attributes are copied to create a specification.

CI Types

This is an application which is unlikely to be used by a Maximo client, more likely an IT client. The records can only be created using a discovery tool and represent the class of actual configuration item discovered.

Work View

This is a single page application which provides the main attributes of all ticket and work order class records including those in history, for example, Status, Reported By, Affected By, Owner and Owner Group. The work view navigates the user to the appropriate application. Often added as a result set portlet in a Maximo user’s Start Center.

Service Addresses

A service address is an address for locations and assets. When linked to a location in the address system its descendent locations and their assets reference the same service address. A service address would typically have a map reference.

Map Manager

Used to configure how Maximo links to a map provider (Google, Bing or ESRI). You can also set up map tips and map symbology.

Record Release

A single page application that allows an administrator to view the records that are in edit mode and to release those records which have remained in edit mode and need to be unlocked.

License Usage Monitor

Allows administrators to monitor the Maximo user licenses. There is an associated background cron task that measures usage. The license usage monitor does not restrict user access. The application allows you to register the licenses and assign specific users to them.

Time Zone Rules

This application allows you to define a time zone rule when performing a Maximo process. For example, when generating a work order from a PM you might want the target dates to be determined from the location’s time zone or the asset’s time zone, rather than the time zone of the user who generates the work order.

 

Resources Sub Module of Administration Module

Application

Description

Labor

Used to create and maintain labor records that can be assigned to work orders and crews. An associated person record is required but can be created and set up from the Labor application. A labor record is associated with crafts and qualifications.

Qualifications

Some qualifications need to be monitored because they are required for certain crafts and skill levels or because they are needed to use certain tools. Qualifications that expire are considered as certificates and these can also be tracked.

People

A person record is required for all Maximo users and is a prerequisite for a labor record. A person record might be created for any person that regularly interacts with Maximo users or is referenced on a Maximo record, for example, a person who calls into a Maximo service desk.

Person Group

Used to create and maintain a set of people and the alternates for those people when that person may be unavailable. A person group is most often used to provide ownership of tickets and work orders and may be used in a workflow process.

Crafts

Used to define crafts and their skill levels which are used in the planning of work orders, their internal cost and premium pay rates and their associated labor.

Crew Types

A crew type is a template for a crew. The positions in a crew type are defined with an associated craft and skill level and whether the position has a required qualification. The tools required by the crew type can also be defined.

Crews

A crew is created from a crew type and the required crafts, qualifications and tools are copied from it. Labor is assigned to each position of the crew from an effective date or for a period, similarly tool assets are assigned. The availability of the crew can be adjusted.

 

KPI Sub Module of Administration Module

Application

Description

KPI Manager

A Key Performance Indicator (KPI) in Maximo is a query that resolves to a single numeric value that can be tracked over time to show a trend.

Target, caution and alert values can be set to provide a visual indication of how you are performing against the KPI, green, amber or red respectively. KPIs are displayed on a user’s Start Center.

KPI Templates

A KPI template generates a set of KPIs by using variables in the query and values for each variable. The variables might be attributes like work type or priority. A KPI template is also used to group multiple similar KPIs together.

 

Analytics Module

Application

Description

Cognos Analytics

This application allows users to display Cognos reports in a separate browser session. A user can also see and access Cognos reports from the action menu of Maximo applications like Assets and Work Order Tracking, the action is called Cognos Reporting.

Report Viewer

When a BIRT report runs rather than emailing the report to a set of users a url can be provided which when clicked takes the recipient to the Report Viewer application in Maximo and displays their report.

KPI Viewer

The KPI Viewer application allows a user to see all of their KPIs in one place including the ability to see the historical trend. A communication can be created and logged against the KPI thereby providing the ability for users to collaborate and take action to improve the KPI and bring it back towards the target value.

 

Assets Module

Application

Description

Assets (Nuc)

An asset is a physical piece of equipment or infrastructure that is tracked throughout its life. It is a component which exists in the master equipment list and which will be under configuration control. A user can create, modify and move assets between operating locations, define meters, spare parts and safety related data and define how one asset is related to another either as part of an asset hierarchy or tangentially. This application is where linear assets are defined.

Asset Templates

A template for one or more assets can be created in the Asset Template application including its meters, spare parts and maintenance and inspection schedules. New assets can be generated from an asset template or existing assets can be associated with an asset template. Once associated, changes to the asset template can be applied to the assets related to it.

Locations (Nuc)

Locations are used to locate assets and relate them in a hierarchy or a network system. These are the components which exist in the master equipment list and which will be under configuration control. A location has similar capabilities to assets; it has meters, safety related information and the attributes of an applied classification.

Meters

Used to define a type of meter before it is associated with other application records; assets, locations, PMs, items and condition monitoring. There are three types of meter, continuous, gauge and characteristic.

Relationships

Used to create a relationship type that describes a dependency or connectivity point between multiple assets or configuration items. A relationship can be unidirectional or bidirectional.

Meter Groups

Meters can be grouped together. When a meter group is applied to an asset or location all the meters of the group will be created for it.

Condition Monitoring

Used to create a measurement point for an asset or location. A measurement point is defined for a type of gauge or characteristic meter. When a measurement is recorded, and it is outside the action limits or is of a specific characteristic then a work order can be generated for it.

Failure Codes

Used to construct a four-level failure hierarchy headed by a failure class, its problem, cause and remedy codes. Failure classes are associated with an operating location or asset. A failure report can be created as part of work order completion.

Quick Locations (Nuc)

A location that does not exist in the master equipment list and which does not yet fall under configuration control. This is a simplified application for operations to quickly create locations to be used in lineups and clearances.

Quick Assets (Nuc)

An asset that does not exist in the master equipment list and which does not yet fall under configuration control. This is a simplified application for operation to quickly create assets to be used in lineups and clearances.

 

Building Information Models Module

Application

Description

BIM Projects

Building Information Models (BIM) provide a digital representation of an asset including both the physical and functional aspects. BIM Projects includes the integration of COBie data and the 3D representation of the data through a BIM viewer.

Manage BIM Viewer

This application is used to view the imported Building Information Model (BIM) in the 3D View tab. There is also a 3D View tab in Locations, Assets and Work Order Tracking applications.

 

Condition Reports (Nuc) Module

Application

Description

Condition Reports (Nuc)

This application is used to create and manage conditions that are found that do not meet the standards of a nuclear facility. The condition report may have been created from the self-service create condition report application or from other nuclear specific applications. There is an associated workflow which will direct the condition report to the team who will manage it. A solution can be applied, and work orders or PMs created to resolve the condition found. The work orders and PMs can be placed under corrective action control.

Solutions (Nuc)

The Solutions (Nuc) application is used to create a library of solutions that can be applied to Condition Reports. A solution has descriptions for symptom, extent of condition, cause and resolution and can have attached documents. A solution can have a classification and a set of attributes associated with that classification.