Maximo HSE Application Maps – Risk Assessment (HSE), Risk Matrix (HSE)

HSE-RiskAssessRisk assessments are used widely across the HSE applications. We probably mostly associate risk assessments with job safety but the Risk Assessments (HSE) application can also be used for operational or business risk assessments and environmental impact assessments.

Risk Assessments are principally used on:

A single Risk Assessment can also be associated with:

When you apply a job plan to a work order the risk assessments on both the Details tab as well as the tasks are copied. However, there is a setting in Organizations (HSE) which can default the risk assessment from the location, in this case the job plan risk assessments on the Details tab are not copied.

There are two approaches to performing a risk assessment:

In both cases the aim is to determine the values for the Most Significant Risk Ranking and the Most Significant Risk Priority which are entered on the main tab.

Before starting to create job safety related risk assessments then the Risk Matrix (HSE) will normally be set up. The consequence if the hazard occurs is entered and the consequence has an associated severity value. The likelihood of the consequence occurring is then added and with it you enter a risk ranking and risk-based priority. When the Risk Matrix is used you select the consequence and likelihood and the risk ranking and risk-based priority is derived. The Risk Matrix (HSE) application is also used to create risk matrixes for failure modes and incidents.

Risk assessments have a set of statuses, Draft, Completed, Active, Inactive. Fields are editable at Draft and Completed status but at Active and Inactive status the fields become read-only except that the precaution confirmed fields remain editable at Active state.

A useful function of the Risk Assessments (HSE) application is that you can create a Risk Assessment Template. This is achieved by using the action Create Template. When doing so the Template checkbox becomes checked. You then proceed to fill out the fields that you want to copy from the template. You create a risk assessment from the template by using the “Create Risk Assessment from Template” action when you are on the List tab of the application. This opens a dialog box where you pick the template from which you wish to create a risk assessment. Templates remain at Draft status; the status cannot be changed. If you no longer need the template, then use the action Delete Risk Assessment.

One consideration when creating a risk assessment is whether to create it at the system, organization or site level. This really depends on the application where you intend to use it and whether the application’s main object is at the system, organization or site level.

You can create a Risk Assessment from the Job Plan (HSE), Location (HSE), MOC (HSE) and Work Order Tracking (HSE) applications. You can also review risk assessments for the location and its ancestors and children from an action on Operator Log (HSE).

Risk Assessment Tab

Details section


Risks table window

The risks table window allows you to enter the hazards and evaluate the risks if the hazard occurs and the likelihood of it occurring if no precautions are taken. After reviewing the precautions, the likelihood may be mitigated to a lower risk ranking or risk priority. There is a Select Hazards button to select multiple hazards in one action.


Precautions table window

The precautions to mitigate the hazard are populated when the hazard is entered. You can create new precautions and delete existing ones. There is a Select Precautions button. Precautions are defined at the site level and only the precautions of the same site will be copied if the risk assessment is also defined at the site level. If new precautions are entered, then you may enter an Action By Group to assess whether the additional precaution is needed.


Hazard Review Tab

The Hazard Review tab allows a standard set of actions to be considered when performing a review, for example a job safety review for general facilities work. This uses a feature of the HSE product called standard actions which has two supporting applications Standard Actions (HSE) and Standard Action Groups (HSE).

A standard action is used for checklists or a set of review actions requiring a yes or no response. A standard action can require the user to provide a Yes, No, or Not Applicable response, an alphanumeric response, a score, or to mark the action as completed. A standard action can also have multiple review items. Standard actions are grouped together to make it easier to apply to other types of record.

Summary section


Review Actions table window

The icon at the end of the table window indicates that the standard action has one or more review items. QuickRef-ReviewItemIcon The user can update the table window directly. The descriptions below are in the order of that displayed in the table window details section.


The fields displayed in this section are dependent on the response settings on the associated Standard Action.

Review Items


At the bottom of the screen is a button to take the user to the Operational Actions (HSE) application.

Review and Approval Tab

This tab is used for a multi-stage review and approval process. There are two table windows, one for reviewers and one for approvers. A reviewer cannot also be an approver. If you are using this tab, then you probably do not want to use the Approved By on the main tab. The risk assessment has to be at Draft status to enter reviewers and approvers.

At the end of each table window is a button  Icon-Email which when pressed will open the Create Communication dialog box with the To recipient being the email address of the reviewer or approver. There is also a button below each table window called Group Email which adds all the reviewers or approvers to the recipient list. In both cases the Send From is the email of the current logged in user but it is enterable and could be changed. Emails are copied to the Communication Log.

There is a setting in Organization (HSE) action Oil and Gas/HSE Manager Shared Options – Risk Assessment – Options which can set the reviewers and approvers to those people who have been marked as performing that role in People (HSE) application.

At the top of the tab is a repeat of the Classification and Class Description fields.

Reviewers table window


Approvers table window


Checklist Tab

The check list tab creates a series of activities to be performed for the risk assessment. The activities are created using standard actions and multiple standard actions can be applied in one action by using a standard action group. If you use the checklist on a template, then this can be very useful for users who create a risk assessment from the template. It helps to ensure that they have considered everything for the type of risk assessment they are creating.

The Standard Actions for a checklist should not have a required response or any review items as a Checklist tab is unable to display these response fields. When applied there is just a Completed checkbox to use.

Checklist Actions table window

Below the table window there are buttons for Select Actions and Select Action Group both of which allow multiple records to be created in one action.


Environmental Risk Tab

This tab may be used for environmental impact assessments. If the Environmental Impact Assessment is checked then only hazards that are marked with an Environmental Aspect can be selected and the consequence (risk matrix record) must be marked with Envrionmental Impact to be selected.

Activities, Products and Services section

References section


Assessment Tab

This tab is used for recording the technical team that will assess the risk assessment. As they perform their assessment they may come-up with a set of actions that need to be performed in order to ensure plant and personnel safety, these are entered in the Checklist Tab. The assessment precedes the review and approval. The risk assessment needs to be in Draft state to add or modify the records.

At the end of the table window is a button  Icon-Email which when pressed will open the Create Communication dialog box with the To recipient being the email address of the assessor. There is also a button below the table window called Group Email which adds all the assessors to the recipient list. In both cases the Send From is the email of the current logged in user but it is enterable and could be changed. Emails are copied to the Communication Log.

Team Members table window


Specifications Tab

This is the standard Specifications screen seen elsewhere in Maximo. The Class Use With object for the classification is PLUSGRISKASSESS.


Related Records Tab

The Related Records tab has a Tickets and Work Orders table window, the same seen in ticket and work order based applications. You can insert and delete records at any status of the risk assessment including Inactive state. There is no automatic population of the relationship when a risk assessment is used on an incident, investigation, MOC or work order.


Log Tab

The standard log tab has two sub tabs for the Work Log and the Communication Log. There is a Modify/Delete Work Log action for those users who have been granted privilege to modify or delete work log records.



Risk Assessment Details Report

The format of the report changes depending on whether the risk assessment is an Operational Risk Assessment or an Environmental Impact Assessment.


Organizations (HSE)

There are two Oil and Gas/HSE Shared Option actions that effect Risk Assessments.

Risk Matrix (HSE)

A risk matrix is used with:

The Risk Matrix is used in the following applications:

A risk matrix has two dimensions, consequence severity against probability or likelihood. In the Risk Matrix (HSE) application you identify the consequences if the hazard, failure or incident occurs and allocate a severity to this. The probability is entered as a likelihood value. For each consequence/severity pair and likelihood you can add a risk ranking and risk priority. This creates a two-dimensional matrix for each consequence (severity and likelihood). The ranking might be something simple, very high, high, medium, low – but the risk priority could be any number of integer values, you will need to decide whether 1 is considered high or low. For example, the risk priority could be 1, 2, 3, or it may be a larger range.

The severity and likelihood may be the same for two different consequences, but those consequences might be very different. Consider the consequences from a valve leak.

Consequence Severity Likelihood Risk Ranking Risk-based Priority
Major leak in a Safety Critical System Major Unlikely High 2
Major water leak Major Unlikely Low 20

For example, an Unlikely-Major leak in a Safety-Critical system would be considered higher priority than an Unlikely-Major leak in the office water supply. One is potentially dangerous and might have environmental consequences with the likely reputational damage, the other is inconvenient and may be something claimable on insurance.

On the Incident (HSE) application there is no likelihood and hence no risk ranking or risk-based priority. In the Locations (HSE) and Assets (HSE) application the consequence is associated with a failure mode and its likelihood is assessed, there is a risk ranking but the risk-based priority is not displayed.

The Risk Matrix records have a status of Draft, Active or Inactive. Only Active records can be selected in the other applications. At active and inactive state, the record becomes read-only. Risk Matrix records are defined at the Organization level.

Consequences Tab

Risk List table window

One of each Likelihood value should be used for each Organization, Consequence and Severity combination. The same Row Sequence should be maintained for the same value of Likelihood.


Log Tab

The standard log tab has two sub tabs for the Work Log and the Communication Log. There is no Modify/Delete Work Log action.



Run Risk Matrix Report

When running the report, the Organization and Severity are mandatory. The report then shows the consequences which have this severity and their likelihood, risk base priority (RRP) and risk ranking values (RR). Consequence is a parameter, so you can limit the report to one column.


Leave a Reply

%d bloggers like this: