Q1 – Can items be deleted after they have been saved to the database?

Answer – No

There is no Delete Item action in any of the item or inventory based applications. To remove an item from being selectable you need to change status to OBSOLETE.

Q2 – Why should you consider adding an autokey to the Item number?

Answer

Some reasons:

• You typically have thousands of items, creating them is easier with an autokey.
• You cannot delete an item, but an item can be repurposed if it has been created but not used.
• An autokeyed number will be shorter than a coded value, which is more likely to require horizontal scrolling in an Item field to see the whole value.

Q3 – Apart from the Item and Description what fields are typically seen in an Item lookup?

• A – Status and Item Type
• B – Commodity Group and Commodity Code
• C – OrganizationA structural element of a Maximo database which is used for data sharing. More and SiteA structural element of a Maximo database that is used for data separation. More
• D – Classification and Class Description

Answer – B

Commodity Group and Commodity Code fields are shown in an Item lookup. Apart from the Description field they are the easiest way to filter for items.

Q4 – Why should you consider generating an item’s description from the classification and some of the specification’s attribute values?

Answer 

The item description is likely to be the primary way of being able to filter items. Generated item descriptions make it easier to find the right item and avoid the creation of duplicates.

Q5 – Is it possible to share a set of items across multiple organizations where the item’s description is in the language of the user?

Answer – Yes

The Item Description supports a Language table, so that the same item can have a description for each language.

If you are using description generation using the item’s classification and specification values, then it is also possible to generate the language description for the item but some manual steps will also be needed.

Q6 – What field determines whether you can use the Meter GroupA Meter Group is a set of meters and can include all three meter types. More or MeterA Meter is an identifier for recording meter readings, measurements and observations on assets or locations. More field?

Answer – Rotating

You can use the Meter Group field only if the Rotating field is set.

You can use the Meter field only if the Rotating field is not set.

Q7 – A three part question:

• Why would you use the Meter field on an item?
• What type of items is it generally used with?
• Can you provide an example of how it could be used to determine when maintenance should be performed?

Answer

When you issue an item the quantity is used to increment the meter on an asset if the meter name matches that on the item.

It is most often used with fluids, like diesel, petrol or oil. For example, 10 litres of petrol is issued to a tractor mower, the mower’s meter with the same name is incremented by 10 and you can maintain the mower when it has used 200 litres of petrol through a meter-based PM.

Q8 – Where will you find the Receipt Tolerance % on the Item Master and Inventory applications? There could be multiple correct answers.

• A – Item Master
• B – Item/Organization Details
• C – Inventory
• D – Inventory Vendor
• E – All of the above are correct

Answer – E

Receipt Tolerance % is found in all four situations.

They are used in different circumstances for example a PO against a storeroom will use the inventory or inventory vendor tolerance, but a direct issue PO will not be using an inventory based receipt tolerance. Too complex to give you all the rules here.

Q9 – Where will you find the Tax Exempt checkbox on the Item Master and Inventory applications? There could be multiple correct answers.

• A – Item Master
• B – Item/Organization Details
• C – Inventory
• D – Inventory Vendor
• E – All of the above are correct

Answer – A, B, and D

Tough question, you might only know the answer if you changed the Tax Exempt field on the Item Master because it asks you whether you wish to add it to other records.

It doesn’t exist on an Inventory record, but it does exist on Item, Item/Organization Details and Inventory Vendor.

Q10 – A two part question:

Which application(s) allow you construct an Item Assembly Structure?

• A – Item Master
• B – Service Items
• C – Tools

Which types of record can you apply an Item Assembly Structure?

• A – Asset
• B – LocationA physical place where assets exist and where work can be performed. More
• C – Asset TemplateA template for generating and updating similar assets. More

Answer – 1st part A, 2nd part A, B

You can only construct an Item Assembly Structure in the Item Master application. It would also be useful in the Tools application as Tools can also have assets, but it isn’t available.

You can apply an Item Assembly Structure (IAS) to an asset or a location when they reference a rotating item. You cannot apply an IAS to an asset template, but it would be useful if you could construct a hierarchy so that you could apply it to assets to create their subassemblies without resorting to using a rotating item.