Throughout Maximo financial transactions can be controlled against general ledger (GL) accounts that are set up in the Charts of Accounts application. These may be interfaced from an ERP or financial system. The GL account is made up of multiple segments and each segment has a set of values and descriptions. There are defaulting rules to derive the GL account on both the debit and credit sides of a financial transaction and where the GL account is not complete a navigator is used to help the user select the right codes. Financial transactions are also posted against financial periods. This all exists at Maximo’s organization level, it is therefore possible for Maximo to service multiple ERP or financial systems. The organization supports two base currencies and transactions may need to use the effective exchange rate, also held in Maximo.
Maximo has a Budget Monitoring application for setting and monitoring budgets against estimates, commitments and actuals. This is not limited to budgets set at GL account or GL segment level but may be set for a location, or asset.
The Cost Management application supports integration from a financial system that has a projects ledger. The cost management records normally represent work breakdown structure elements and will be selected on the top level of one or more work orders that represent a work package.
Maximo also supports asset depreciation schedules.
The Maximo Start Center is an operational dashboard with tools for configuring it. There are several portlet types. The result set portlet utilises queries created in Maximo applications to fetch a set of records and this can also be pictured in pie or chart form. The KPI list or KPI graph portlets display the results of one or more KPIs using traffic light colours to represent a warning or action. The KPI can also be generated as a result of a query. In the KPI Manager application a KPI can be scheduled to run at a chosen frequency or immediately and the value recorded will be maintained in history so that a trend is created. The trend of multiple KPIs can also be viewed for comparison purposes. The KPI Templates application is used to generate multiple similar KPIs that differ only by the values selected and a KPI Viewer application can show all of a user’s KPIs in one colour coded list, ideal for using from a browser on a smartphone.
Maximo is supplied with a wizard driven ad-hoc report writer, this is an end-user’s tool for generating a listing or detail type report, it is not possible to generate graphical reports using this tool. The standard set of Maximo reports is created using BIRT, these are mostly analytical based. The Maximo Report Administration application provides control over security and performance, for example defining limiters or setting the schedule. It is where report parameters are defined, which lookups and default value will be used, it is also the application where the report request page is generated. Reports can be saved and distributed as PDF or viewed from a Start Center portlet or from the Report Viewer application.
A Maximo license entitles the owning organization to download and install Cognos 11 Analytics for use with the Maximo data. This allows power users to create their own analytics and dashboards and to do this iteratively testing the output with stakeholders at each step – a term that is called agile analytics. Cognos Analytics supports descriptive, predictive and prescriptive analytics. There is also a Cognos Analytics mobile application.
There is a Maximo application for designing data sets and a Work Center aimed at the Business Analyst.